In this blog, you’ll understand the step-by-step guide on how you can structure a PowerPoint presentation effectively.
You might be a great presenter but suck at creating a structured presentation. The idea of outlining, selecting the right templates, and adding transitions is way out of your league.
However, creating a structured presentation is as important as the narration.
When information is presented logically, the retention rate automatically goes up. It becomes easier for a viewer to understand the meaning behind the words and create a flow of information.
A report published by Standard Business says that people retain 40% more information when presented structurally.
So, here we are to help you understand how you should structure your PowerPoint presentation to make it likable and easy to digest.
Table of Contents
How do you structure a PowerPoint presentation?
You can follow this standard structure while creating your PowerPoint presentations. A good presentation is always one that has a good storyline and narration. Let’s dive into detail on how to create a solid PowerPoint structure.
An introduction is the most crucial part of a presentation. It sets the tone for your audience and makes them comfortable. Before you start with your presentation, make sure to
- Introduce yourself
- Explain the purpose of this presentation
- And, what outcomes can your audience expect at the end of it?
This doesn’t have to be super-detailed, but it should build a connection with the person. You can include storytelling to gather attention and further move on to introducing the topic.
Here are some slides that you must include in your introduction:
- The title: Introduce the topic of the presentation and add a brief description
- Challenges/ objectives: Explain the goals or challenges you will target in the presentation. For example, I’ll “compare,” “evaluate,” and “analyze” this topic.
- Outcome: Your audience must know the results they can expect at the end of the presentation. For instance, at the end of this presentation, I hope to provide you with a….
- Table of Content: You can include a table of contents for your audience to know the topic of discussion in the presentation.
In the introduction, you can also tell the length of the talk or whether you want audience participation. Clarifying such small things can make presentations smoother and less awkward.
This is the part where you take your introduction forward and briefly discuss the key topics. You must organize these points to transition smoothly from one topic to another. The body of your presentation needs to be spot-on for your audience to understand the information given.
Here are some tips to consider when creating the body of your presentation:
- The length and structure of your slides are crucial to the body of your presentation. You can use the 5-5-5 and 10-20-30 rules to structure a PowerPoint presentation.
What is the 555 rule in PowerPoint?
The 555 rule says, to use at least
- 5 words on a single line.
- 5 lines of text on every slide
- 5 slides that use the mentioned rules in a row
The purpose of this 555 rule is to create a flow in presenting your information. This rule helps if you have to make a big presentation that requires heavy content and various slides. It will help you structure a presentation well and not overwhelm your audience with the information.
What is the 10 20 30 rule in PowerPoint?
The 10 / 20 / 30 rule in PowerPoint is fairly simple. It says that no PowerPoint presentation should have over 10 slides, be longer than 20 minutes, and have fonts smaller than 30 points.
Each of the rules helps the presenter form a balance between design and explanation. This helps to structure a PowerPoint presentation and create easy-to-digest slides.
- Use images more than words. The human brain processes visual stimuli 60 times faster than text. So, instead of writing lengthy paraphs, add photos or videos. If you think a concept is explainable through a photo, use it.
- Your presentation should be short and crisp. You don’t have to write everything about the topic in your slides. Include a few short-crisp sentences and use narration to explain the topic in depth.
- Try to organize your topics well. List points in order of numbers or alphabets put them in a time frame, or use transition words like next, then, and another for easy understanding. No matter how well you explain concepts, if your presentation lacks the translation to move from one topic to another, then it might not work.
In your conclusion, you can summarise the main points you have made and do a recap of what your audience has learned. Lastly, mention how this new information meets your objective for the presentation.
In conclusion, you must state your sources of information, like books, articles, or interviews with people.
Include a Q&A part to ask questions. This way, there isn’t any open-ended conversation, and your audience is clear about the points you made. If you cannot answer any question because of a lack of time, note it down to provide the solution through mail or phone.
End your presentation by thanking your audience for their precious time and asking for their feedback.
See how simple it is to structure a PowerPoint presentation. Now, look at a few examples of PowerPoint structures for your reference.
Powerpoint presentation examples
Powerpoint presentations are mostly referred to as bland and boring, but that’s not the case. If you structure it well, your presentations will become more like a learning opportunity than an endurance test. Here are some PowerPoint presentation examples you can refer to:
- Teacher education
Look at this slide deck, created for teachers on how to use Google Slides. It’s not overloading with information nor holding it back; it’s simply perfect. Most of the slides are image-oriented with practical examples to help the audience understand the basics of creating presentations in Google Slides.
- Zuroa sales deck
To see how storytelling works in presentation, refer to Zuroa’s sales desk. These slides are a perfect example of how you can make your audience relate to your issues. Including metrics and messages from well-known CEOs makes the slides authoritative.
- Trackmaven research deck
Creating a data-heavy presentation is quite tricky. Your audience can quickly accelerate from engaging to boring. Trackmaven excellently presents its report on the best time to post on social media. The presentation has more graphs than numbers or text. If you are looking for a reference for creating such data extensive topic, then, indeed, check this out.
- Officevibe collaboration examples
This slide deck increases awareness of the problem faced because of a disengaged team. The presentation has bright colors and unique designs that draw attention. Plus, it’s filled with relevant data to ensure the authority and seriousness of the issue.
They are excellent examples of how you can structure a PowerPoint presentation. If you notice, none of them are text-heavy. Instead, they have used visuals or videos to convey most of their information. Thus, the information presented is easy to digest and keeps the audience hooked until the end.
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