In this blog, we share with you details about Google sheets 101: The beginner’s guide, to significantly improve your business’s operations and data handling for optimum performance.

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Often considered the go-to tool for businesses to handle and analyze information, Google Sheets is the best tool to store, manage, and visualize your business information.

Using Google Sheets, a user can edit, analyze, and organize various types of information. In addition to that, Google Sheets also allows collaborations, and multiple users access to editing and formatting in real-time, which can be easily tracked by revising the history.

Needless to say, Google Sheets offers endless possibilities for every entrepreneur out there. This beginner’s guide that we have prepared in this blog for you, will convince you to start using this satisfactory tool, in case you haven’t already.

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Google sheets 101: The beginner’s guide

What are Google Sheets and how is it useful?

A part of the G Suite workspace, Google Sheets is a web-based free-for-all spreadsheet application. Using Google Sheets, you can produce your spreadsheets on your web browser, without even having to download and install any software on your computer, which helps you to eliminate the required storage space in your computer and provides mobility to handle data.

Just like the other G Suite applications, the Google Sheets web-based application allows you to collaborate, personalize, auto-save, and on and off edit your spreadsheets.

In addition to that, Google Sheets also allows you to work online, offline, and in real-time. You can access spreadsheets anywhere you go. All you’ll be required to do is just log in to your Google account, choose the file, and get started.

Every time you stop acting your spreadsheet, Google Sheets automatically saves it, thus, eliminating the need to click on the save button every time you make any changes.

The application also facilitates collaborative work by allowing multiple users to add comments, notes, and suggestions in the same spreadsheet. To add a comment, you can click on a cell or range of cells and choose the option “Comment”, or just press the keyboard shortcut Ctrl+Alt+M.

Furthermore, you can also share your spreadsheets with other people and allow them access to view or edit it online. To share a spreadsheet, go to the tab “File,” and then click on “Share.” A popup box will open up, where you can enter the email address of the people you want to share it with. You can set up the rights you want to provide them like view, comment, or edit. You can also click on “Get Shareable Link” to share the URL directly.

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Google Sheets 101, how to use it the best way

Once you are aware of what Google Sheets does, it’s time to learn how to get started using it properly. When you are well about the tools and functionalities the platform offers, you can improve your experience with the software.


The first thing to note when understanding Google Sheets 101 is that you need to familiarize yourself with the toolbar icons so that you can save time by eliminating the infinite path to get things done.

In total there are 28 tools available on the Google Sheets toolbar. Let’s understand each one of them better.

toolbar Google Sheets
  1. Undo: Undo helps to correct any error you make by erasing it immediately. Usually represented by a curved arrow to the left on Sheets.
  2. Redo: Usually represented by a curved arrow button to the right, Redo helps in restoring anything you have undone.
  3. Print: Represented by a symbol of print on a spreadsheet, it’s a quicker method to get a sheet printed than going to “File” and then clicking on “Print”.
  4. Paint: Select a cell or a range of cells to easily format them. Click on the “Paint Format” to copy it. Once clicked, the cursor will turn into a paint roller, and you can select the cells you want to get formatted.
  5. Zoom: Control the size of your spreadsheet. If you want to see cells in detail, zoom in to see them bigger and better.
  6. Format (as for dollar ($) & as a percentage(%): Format a range quickly with a dollar sign “$” or a percentage sign “%”.
  7. Adjust decimal places: Two buttons to decrease or increase the decimal position on the top bar.
  8. More formats: Check all the formats you can use in your spreadsheet and on your data, including time, date, accounting, and more.
  9. Font: Adjust the font style as per your requirements.
  10. Font size: Control the size of your font. Freely enlarge it or decrease it as you want.
  11. Highlights: Style your texts using Bold (B), Italic (I), or Underline (U) in the spreadsheet.
  12. Text color: Change the color of your text as you want.
  13. Fill color: Often considered a very useful tool for tables as it facilitates viewing and organizing content, you can use this feature to fill your cells or ranges of cells with color.
  14. Borders: Change the colors and style of the borders.
  15. Merge cells: Only available when two or more cells are selected, you can select a range of cells & merge them using this option.
  16. Align: Align data inside the cells to the left, center, or right.
  17. Vertical align: Position your data at the top, center, or bottom of the cell.
  18. Text wrapping:  Overflow, wrap, and clip a text to display your text inside or beyond the boundaries of a cell.
  19. Text rotation: Rotate the cell’s content to different angles.
  20. Insert link: Select the word or sentence and make it clickable by adding a URL to it.
  21. Insert a comment: Select the cell or range of cells and add a comment. Use it for collaborations.
  22. Insert chart: Select the range of data you want to turn into a chart, then click on the “Insert Chart” button to set everything using a chart editor box.
  23. Create a filter: Simply create new filters.
  24. Functions/Formulae: Check the drop-down list of the most used functions, such as SUM, AVERAGE, VLOOKUP, and COUNT.

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Create a new spreadsheet

In case you want to start from scratch, create a new spreadsheet by accessing Google Sheets and choosing a “Blank” page represented by a plus ‘+’ symbol.

You can also choose a template available such as invoices, expense reports, monthly budgets, to-do lists, and more to design a spreadsheet.

You can also simply just click on “File” while you’re already in a spreadsheet, click on “New” and then on “Spreadsheet” to get started with a new project.

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Google Sheets is the best choice that you can make as an online teaching business owner. It helps you to work collaboratively, and in a much more organized way. Briefly, we hope that this blog post about Google Sheets 101 was helpful for you, as a beginner.

Once you start getting more familiar with Google’s free application, apply the advanced features as well & present or handle your data and spreadsheets way better than before.

When your data is organized and your work in order, you can focus better to sell courses online with minimum effort involved. Additionally, you can accelerate the maximizing the positive outcome of your efforts by using Graphy’s robust platform to market and sell courses online.

Google sheets 101: The beginner's guide

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Got Your Content Ready? GRAPHY is all you need to get started!

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