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Top Google Calendar features you should start using now

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In this blog, we’ll take you through some amazing Google calendar features which you must know and start using it.

Google Calendar is one of the most underrated tools in Google’s ecosystem. It does more than just tell you what date or time it is today. Google Calendar can do everything from schedule appointments to plan your day. 

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Many of us use Google Calendar to keep our lives organized, but little do we know about some extraordinary features it provides to users. 

So, here we are with some amazing Google Calendar features you didn’t even know existed and should start using now. 

Why is Google Calendar the best?

Google Calendar is a free online calendar software available for all Google users. It automatically syncs with all Google tools to streamline your meeting planning, determine your daily agenda, and set meeting reminders. 

Google Calendar is for everyone, whether you are a professional or a student. Its easy-to-use, minimalist design has made it one of the best digital calendar tools available online. Even a person with no technical background can use Google Calendar with ease. 

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Here are some benefits of using Google Calendar:

  • Google Calendar is easily accessible since it comes free with Google tools that you already use. For instance, if you use Google Drive or G Suite services, you already have access to Google Calendar. 
  • You can easily integrate Google Calendar with third-party tools like Salesforce, Slack, Trello, and many more. 
  • Google Calendar lets you customize almost all of its features. This includes enabling or disabling certain features, adjusting colors, and selecting timezones. This helps users uniquely fulfill the purpose of their calendar.
  • Google Calendar works best for personal and professional use, regardless of whether you are tech-savvy. 

Also read: Google Meet, Hangout, and Chat everything you need to know

What are the limitations of Google Calendar?

Google Calendar doesn’t have many such limitations, but there are a few you can count on.

  • Finding features on Google Calendar can become tiresome. You must go through a series of steps before completing any process. For instance, when syncing Google calendars with others, you will have to follow many steps. 
  • The biggest drawback of Google’s free service is data privacy issues. Google scans through your emails and reads messages to keep your calendar organized. It stores your personal information and patterns on where you spend the most time and feeds them into the search engine for personalization. 
  • Google limits the number of events and calendars you can create in a short time. Creating more than 10,000 new events can block your edit access temporarily. 
  • You cannot invite more than 300 outside guests (not from the Google domain) to your meetings. 
  • Lastly, you cannot share your calendar with over 75 people within 24 hours in Google Calendar. 

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These numbers might seem massive to you, but when you are a business person with thousands of employees working under you, these limitations add up. You might feel stuck even using the best digital calendar on the market. 

Also read: 6 Google forms settings you should know about

Google Calendar features should you start using right now 

Get emails for your set agenda daily

If you are someone who plans ahead of time and mostly has busy days, you would want to get your daily agenda emailed to you. Google Calendar sends out daily emails to users about their daily tasks and meetings to streamline their workday. 

How to enable this feature in Google Calendar:

Step #1 Open Google Calendar, click on the “setting menu” gear, and select Setting 

Step #2 Scroll down and select the calendar under “Settings for my calendars.”

Step #3 Under “Other notifications,” you will find a daily agenda. By default, this option is set to none, but you can enable email. 

When you enable this, you will get daily emails on your tasks added and meetings scheduled. 

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Integrate your calendar into your website 

If you have a business website and want more people to connect directly with you, then embedding your Google Calendar is a great option. This Google calendar feature will allow them to schedule meetings with you directly. It works brilliantly for busy entrepreneurs who don’t want to spend much time manually scheduling appointments.

Also read: How to create a video website from A to Z-2022 guide 

How to enable this feature in Google Calendar:

Step #1 Open Google Calendar, click on the “setting menu” gear, and select Setting 

Step #2 Scroll down and select the calendar under “Settings for my calendars.”

Step #3 Under “Integrate Calendar,” you will find an option to embed code. 

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Step #4 You can copy and paste the code to the website section where you want it to be seen. Save the webpage to enable your Google Calendar link. 

Also read: Google sheets 101: The beginner’s guide in 2022

Schedule your team’s calendar side-by-side 

The schedule view in Google Calendar lets you see yourself and your calendar side-by-side. This hidden Google Calendar feature works best when working with a team under Google Workspace, where every team member’s Google account is synced. So, the next time you want to schedule events or meetings, you can easily find your member’s availability in your Google Calendar. 

How to enable this feature in Google Calendar

Step #1 On the left, besides “Other Calendar,” click “Add other calendars” “and then subscribe to the calendar.

Step #2 Now, you can enter the name or email address of the person you want to add. If the person has enabled their calendar for sharing, you will see it appear in your calendar list. Those events will also appear on your calendar. 

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Step #3 If the person doesn’t have a Google Calendar, you can send them an invite. 

Step #4 Once you get access, check the boxes beside their calendar name, and you will see their events side-by-side with yours. 

Also read: How to do landing page set-up

Set your working hours on Google Calendar 

When you have a public calendar, anyone can schedule a meeting at any time according to their convenience. Fortunately, Google Calendar allows you to set your working hours to prevent scheduling events at obscure times. This Google calendar feature is a blessing for busy entrepreneurs who find it challenging to balance their personal and professional lives. 

How to enable this feature in Google Calendar:

Step #1 Open Google Calendar and click on the “Setting Menu” gear. 

Step #2 Scroll down to the “Working Hours” option.

Step #3 Select the days of the week you want to work on. You can select the working hours for each work day accordingly. 

Share your Google Calendar with others 

Google Calendar allows you to share your calendars with others or make them public so team members can easily schedule meetings according to your schedule. This Google Calendar feature works best for business people who have an assistant who manages their calendars. You have full control to modify who can see, what they see, and whether they can make changes to it. 

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How to enable this feature in Google Calendar:

Step #1 Go to the Google Calendar. Click on the three dots beside your calendar name and select “Setting and sharing.”

Step #2 Once you do the above, you change access for your calendar from the “Access permissions for events” options. 

Step #3 Here, you can make the following changes:

  • Make your calendar public. 
  • Choose the events you want to make public. You can either make the entire calendar public or include just free/busy information.
  • You can also provide permission to specific users by adding their email ids. 

Undo any accidental changes 

We have all accidentally removed or deleted appointments. But, no need to panic; you can undo any accidental changes in Google Calendar. To undo a recent calendar change, simply press command+Z on a Mac or Ctrl+Z on a Windows computer. 

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How to enable this feature in Google Calendar:

Google Calendar also has a trash folder where you’ll find all the events you accidentally deleted. You can easily recover them with a single click. 

Create multiple calendars for different purposes 

Google Calendar is suitable for both personal and professional needs. So, you don’t have to limit yourself to only using it for scheduling business meetings and adding tasks. This Google Calendar feature allows users to add multiple calendars, so you can use it for different purposes. 

Also read: How to create a training module: A step-by-step guide

How to enable this feature in Google Calendar:

To create a Google calendar, click on the + sign beside the “Other Calendars” option. Select “Add new calendar” and add your calendar’s name, description, and timezone. 

Select “Create Calendar” to get started. 

Some keyboard shortcuts 

Like other Google apps, Google Calendar also has some shortcuts that many of us don’t know about. When you turn on keyboard shortcuts, you can change your Google Calendar using those keys.

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 How to enable this feature in Google Calendar:

Step #1 Open Google Calendar and go to settings. 

Step #2 Scroll down and enable “Enable keyboard shortcuts.” 

Step #3 Click “Calendarstart using the keyboard shortcut on Google Calendar. 

Shortcuts that you can use in Google Calendar:

Navigation

  • Previous period- p or k 
  • Next period- n or j
  • Today-t
  • Go to date-g

Views

  • Day view- 1 or d
  • Week view- 2 or w
  • Year view-6 or y
  • Create event-c
  • Edit event-e
  • Delete event-Backspace or delete
  • Undo last action (if possible)- Ctrl+z or z
  • Back to calendar view-Esc
  • Save event- Ctrl+s + Ctrl + Enter

Application 

  • Search- /
  • Open create dialog- shift + c or q
  • Print-Ctrl+p
  • Setting-s
  • Open shortcut help-Ctrl+/ or?
  • Jump to side panel- Alt + Ctrl+ . 
  • Jump to side panel- Alt + Ctrl + ,
  • Show person or group info+ Alt + Right

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