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How to identify the training needs of employees: 7 ways to start

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“In this blog, we’ll verse you in the different ways to identify the training needs of employees.”

Today, every organization likes to invest in its workforce. They don’t look at their employees as mere hands but as assets who will contribute to the overall growth of the organization. That is exactly why employee training programs are quite a trend these days. 

But just because you have a training program in place doesn’t mean that it will necessarily cater to the needs of your employees. For your training program to be a success, it has to address the areas where your employees lack knowledge. Moreover, provide them with the knowledge and skills they lack. In fact, simply provide them with the scope for improvisation. 

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So, you need to identify the training needs of employees before you decide on the perfect training method for them. 

Related: How to develop an employee training program in 2022

If you are trying to bring in a new training program for your employees or intend to revitalize an existing one, follow these simple tips from Graphy.

But before you get started, let’s find an answer to a different question first: 

Why engage with training needs analysis? 

  • Once you identify the training needs of your employees, it will be a lot easier for you to come up with a proper plan.
  • The trial and error method doesn’t work here. If you don’t align the training program with the needs of your employees, you’ll be wasting your money and time. 
  • An inefficient training program will only curb the productivity of your employees. Moreover, it will not add to their skills. 
  • As per a report by the Wall Street Journal, employees lose 90% of the skills developed during training programs within a year. Why? because of the lack of practical follow-up. That’s what happens when you train your employees in skills that they have no use for. Don’t you think it will be a simple waste of time and effort?
  • With the analysis, you will know how to develop your employees into the ideal ones. They are the ones who will fulfill the goals and objectives of your organization. 
  • If you train your employees in skills that they don’t need, they will simply feel drained. As a result, it would lower their productivity. 

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By now, you must have found the answer to the elephant in the room, i.e, why do you need to identify the training needs of employees? Now, it is time to get to the “how”. 

Let’s get into it without any further ado. 

Related: How to improve concentration in study in 2022

7 ways to identify the training needs of your employees

Decide on your end goal

You’ll have a crystal clear idea about the areas to target if you know the end goal and what you wish to achieve from it. 

To identify their needs, you first need to be aware of the areas you wish them to be proficient in. 

For instance, if your goal is to verse your employees in Search Engine Optimisation, you will know which training program to opt for. So, when you align it with employee metrics regarding their knowledge of SEO, you will be able to identify the training needs of employees. 

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There is a clear connection between the training objectives of an employer and the training needs of an employee. When you are aware of the first part, the second one itself becomes a lot clearer. 

Related: E-learning Vs traditional learning: Which one is better?

Identify the skills that would help you fulfill those goals

Once you are aware of your goals, you need to identify the skills or knowledge that would help you achieve them. 

For instance, you are in the service sector. If you wish to improve customer experience, you will have to equip all your employees with certain skills like: 

  • Communication skills
  • Problem-solving skills
  • Leadership skills
  • Management skills

Once you know which skills your employees need the most to fulfill the goals you have in mind, you can fill the gap using a perfect training program. 

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Figure out where your employees lack

You know your end goal, and you are aware of the skills your employees will need. Next comes knowing where your employees lack. 

Because the areas where they lack are exactly the areas that they need training in. So, to identify the training needs of employees, you need to know what skills, abilities, or knowledge they lack. And how do you do that? There are certain simple methods to achieve the same. 

Let’s have a brief look at them. 

Related: Level of teaching – Memory, Understanding & Reflective Level in 2022

Effective training needs analysis methods

  • Questionnaires and surveys
  • Psychometric tests like numerical reasoning tests or verbal reasoning tests.
  • Interviews with line managers or heads
  • Observe and examine their work. 
  • Collect work metrics and identify the areas where they lack.
  • Conduct formal assessments like discussions or online tests.

All these methods would help you figure out the areas your employees need to target to improve their performance. And that would help you identify the training needs of employees

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Strike a conversation with your employees

This is simply the easiest way to identify the training needs of employees. Simply talk to your employees. They are the ones who are best aware of their strengths and weaknesses.

Talking to your employees is helpful in two ways:

  • Firstly, you will get to know the areas where the employees are struggling. Also, as problems, they are facing, or things that are curbing their potential. You can use all the gathered facts to come up with the best training program for them. 
  • Secondly, once you get candid about your expectations of them and the long-term goals of the company. They can share their insights on how they can stand up to those expectations and help fulfill the goals of the company. You can use this information to identify their training needs. 

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Related: How to Get a Professional Email in 2022 – Creating a Professional Email Address

So, encourage such feedback and establish a positive relationship with your employees. That way, identifying the training needs of your employees would be easier than ever. 

Identify the current competencies of your employees

Knowing the strengths or competencies of your employees is as important as knowing their weaknesses. Just because, if you train your employees in something they are already good at, you are not adding to their skills but wasting their valuable time. The time they could have spent working on a real-time project would be spent on something inconsequential. 

And as an employer, would you ever want to do that? No, right? So, that is why we recommend you first identify the current strength of your employees. Then further use it to identify their training needs. Thereafter, choose the right training program accordingly. 

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Talk to people in charge

If you want to know about an employee, talk to their manager. Unlike executives who look over things from the top, managers are directly involved with the employees. They are the ones who assign the tasks and are the ones who suggest corrections for the work submitted. So, if they wouldn’t know the training needs of the employees, who would? 

This was about identifying the training needs of existing employees. What about the training needs of new joiners? 

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Their reviews could be beneficial in that regard too. They can use the experience that they have in training employees. Later, they can come up with a graph that shows what kinds of training programs have been the most effective. Also, they would have a better picture of where new employees usually lack the most. You can use such data to identify the training needs of employees

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Evaluate your existing training program

Once you have set a goal for your company and identified the strengths and weaknesses of your employees, next comes evaluating the training program. Of course, a program that you already have in place and see if it aligns with your current needs. 

If you have a training program you have been following for years, you can examine it. In order to find out the pain points that it targets. Also, how effective it has been in improving the skills of your employees.

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If your training program is aged and not in line with the current developments like online training, modify it. In order to meet the modern needs of your employees. If classroom training is what you had in the palace and online training is what aligns with their needs, adopting the necessary changes would be beneficial for both your company and the employees. 

Final words:

To sum it up, once you follow all these steps, then to identify the training needs of employees will be a cakewalk. Considering how impactful workspace training can be, we recommend you follow through and choose only what is best for your employees. 

How can Graphy help you in launching the employee training program?

Are you an online course creator planning to build and launch an employee training program? If yes, then Graphy is the one-stop solution for all your needs. With us, you can build comprehensive and well-designed courses. Well, you can sell and market them with our integrated advanced marketing and sales tools.

Not just that, you can also enjoy the following features:

  1. Branded mobile app and website.
  2. Multi-layer content security
  3. A rich multimedia course
  4. Country-specific pricing.
  5. Robust customer 24*7 support with dedicated account management.

I want to teach a skill online

GOT YOUR CONTENT READY? GRAPHY IS ALL YOU NEED TO GET STARTED!

And the list goes on…

You can launch your employee training program with Graphy in any of the following forms:

 Identify Training Needs Of Employees

So, choose Graphy and take your program worldwide with utter security and scalability. Join the online course platform without any delay and be fully prepared to make it big as an online educator. 

Creators also searched for:

Can I train my employees through Graphy?

Graphy is an all-in-one platform that allows creators to teach their courses globally. Courses can range from teaching yoga to educating employees about the training program. It’s up to you what you want to teach, how you want to teach, and from where you want to teach.

Can my employees get the training through the mobile app?

Yes, definitely. Employees’ convenience is the utmost priority. With a no-code and zero-hassle approach, you can develop a branded mobile app, teach your employees from the mobile app, and also encourage the employees to get trained through the mobile apps.

Who reserves the right to my content?

Graphy doesn’t own any data. We will never use or share your content and user data. You are the sole owner of your content and student information. Your online course is secure and encrypted with Graphy. We promote and protect privacy at all costs. 

Is my content secured with Graphy?

Definitely, we provide multi-layer content security. We have dynamic watermarking on PDF and video. In addition, app screenshots are not permitted. For unethical content consumption, there is a device-based limit.